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Presentation & Sharing

Share a Collection

A Collection is private by default, but can be made sharable either with an unlisted link, or displayed in your org's public gallery for everyone to discover. Sharing settings can be found within the Sharing tab of the Collection.

  1. Click the edit button on the specific Collection you want to share

  2. In that Collection's Sharing tab, change its visibility from the default Private to Public and save

  3. Click on the edit button again, and now in the Collection's Sharing tab, there will be a new section, Link to Share, with a URL for this specific Collection that you can share and circulate to your community

  4. Optional: If you want to allow other viewers to download the Collection, confirm that the Show download button is enabled. If not, toggle it so that others would not be able to download it and only view.

Customize a Collection

You can customize how your Collection appears to the public by making edits within the Presentation tab of Collection.

You can access this tab via the edit button of a Collection from the Public Collection Gallery or via the kebab icon of a Collection from your account's Collections tab.

From the Collections tab:

  1. Click the Collections tab from your account

  2. Click the kebab icon for options

  3. Click Edit Collection Settings

  4. Edit any of the following information from the Presentation tab: Name, Summary, Thumbnail, and set Initial View

From the Public Collection Gallery. When Public Collection Gallery is enabled, you can view Collections from your dashboard. To customize the Collection:

  1. Click on the edit button of the Collection you want to edit

  2. Edit any of the following information from the Presentation tab: Name, Summary, Thumbnail, and set Initial View

Name

A Name is always required, so by default, your Collection's name is determined by the Metadata section from your crawl workflow — either a custom name you had set or the first Crawl URL from your workflow.

You can edit the Name as long as its within 50 characters, which is roughly between 7 words and 13 words with spaces included in the character count.

Summary

A Summary describing your Collection is not required, but it is useful information to others to summarize the Collection and caption collection thumbnails.

You can edit the Summary as long as its within 150 characters, which is roughly between 90 words and 150 words with spaces included in the character count.

Thumbnail

Choose a thumbnail image to represent this collection in your org's dashboard and public collections gallery page. Thumbnails can either be a placeholder image designed by Webrecorder, or a screenshot of a page from the collection.

To choose a screenshot:

  1. Click the Enter a Page URL to preview it for a Page URL dropdown to appear

  2. Select one of the URLs or search for a specific URL from the Collection

  3. Optional: You can choose a specific captured URL based on its Page Timestamp.

Why isn't there a thumbnail preview for my page?

If you have uploaded archived items captured with tools other than Browsertrix, some of the pages in your collection may not have screenshots available to use as thumbnails. To fix this, either re-crawl a page you wish to use as a thumbnail with Browsertrix and add it to the collection, or choose a placeholder thumbnail.

Initial View

The Initial View is the first view visitors see first when viewing a Collection. The initial view can either be a list of pages, which is the default when replaying using ReplayWeb.page, or a single page from your collection such as a crawl start URL or index page.